GDPR Data processing modelCareer and mobility monitoring

By: Dastro Naute
Human resources Private Public
Model taken from the CNIL's HR reference framework (deliberation no. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)

Purposes (6)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

1
Professional evaluation of personnel
Professional evaluation of personnel, in compliance with the legislative, regulatory or contractual provisions governing it
Legitimate interest
Gestion de la carrière du personnel.
2
Management of internal professional skills
Legitimate interest
Organization of the professional activity.
3
Forward-looking management of employment and skills
Legitimate interest
Organization and optimization of the professional activity.
4
Career mobility management
Contract
5
Validation of professional experience
Legitimate interest
Follow-up validation of professional experience
6
Administrative follow-up of employees' medical visits
Legitimate interest
Administrative follow-up of initial information and prevention visits and visits at the initiative of the employee or the employer

Data categories (3)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Professional evaluation of the employee

Model taken from the CNIL's HR reference framework (deliberation no. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)

Data details


Career development forecasts required
Employee's comments and wishes required
Assessment of professional skills on the basis of objective criteria with a direct and necessary link to the job required
Results obtained required
Assigned objectives required
Professional skills of the employee
required
Identity of the evaluator required
Dates of the evaluation interviews required

Data conservation rules

Active base:

Time necessary for the achievement of the purpose

Intermediate archiving:

5 years after the employee leaves the organization

Employee's identity

Model taken from the CNIL's HR reference framework (deliberation no. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)

Data details


Type of driver's license
required
Dependent children required
Marital status required
Family situation
required
Passport number required
Personal contact information
optional
Professional contact information
required
Nationality required
Photography (optional) optional
Date and place of birth required
Gender required
First name required
Last name
required

Data conservation rules

Active base:

The data necessary for personnel management are kept, in principle, for the duration of the employment relationship, unless otherwise provided by law or regulation.

Intermediate archiving:

5 years after the employee leaves the organization.

Destruction:

Manual removal

Employee career management

Model taken from the CNIL's HR reference framework (deliberation no. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)

Data details


Disciplinary sanctions excluding those resulting from amnestied acts required
Employee's employment desires required
Career simulation required
Purpose and reason for changes in the employee's employment status required
Date required
Date and terms of recruitment required

Data conservation rules

Active base:

The data necessary for personnel management are kept, in principle, for the duration of the employment relationship, unless otherwise provided by law or regulation.

Intermediate archiving:

5 years after the employee leaves the organization

Data subject (2)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

  • Employés
  • Anciens employés

Author:
Dastro Naute

Created at: 12/13/2021 11:15:41 AM

Updated on: 3/14/2023 12:48:48 PM

License: © Creative commons :
Attribution / Pas d'utilisation commerciale
CC-BY-NC Attribution Pas d'utilisation commerciale

Nb using:11


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