GDPR Data processing modelAssociation staff file

Sector: Associations, unions and political partiesOrganisation: Public

This processing relates to the association's personnel file for associations

Purposes (2)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

The recording and updating of individual information required for administrative management

Legitimate interest

The establishment of statistical statements or lists of members or contacts, with a view to sending newsletters

The compilation of statistical reports or lists of members or contacts for management purposes, in particular with a view to sending newsletters, invitations, newspapers, etc.

Legitimate interest

Data categories (1)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Association staff

Data details

Bank Identityoptionalsensitive data

Job function required

Telephone numberrequired

Postal Addressrequired

Date of birth

required

Fisrt namerequired

name

required

Data conservation rules

Active base:

Payroll records, including payslips and PAYE records: at least 3 years after the end of the tax year to which they relate (Income Tax (Pay As You Earn) Regulations 2003, reg. 97). National Minimum Wage records: 6 years from the end of the pay reference period following the one to which they relate (National Minimum Wage Regulations 2015, reg. 59(8)). Working time records: 2 years from the date on which they were made (Working Time Regulations 1998, reg. 9). Records of reportable accidents and incidents: at least 3 years from the date of the entry (RIDDOR 2013, reg. 12(2)). Employment contracts and documents relating to pay, bonuses, final settlements and pension arrangements: 6 years after the end of employment, to cover contractual claims (Limitation Act 1980, s. 5).

Income Tax (PAYE) Regulations 2003, reg. 97; National Minimum Wage Regulations 2015, reg. 59; Working Time Regulations 1998, reg. 9; RIDDOR 2013, reg. 12; Limitation Act 1980, s. 5.

Destruction

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Employees

Created at:07/08/2023

Updated on:10/05/2026

Nb using:0