GDPR Data processing modelManagement and Oversight of Temporary Agency Staff

PrivateHuman resourcesPublic

Processing of personal data to manage and monitor temporary agency staff, including assignment tracking, contractual liaison, and HR administration.

Purposes (1)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Monitoring temporary workers

Ensuring operational efficiency, compliance with health and safety obligations, and contract fulfilment.

Legitimate interest

Art. 6(1)(f) Legitimate interests — necessary for workforce planning, compliance, and performance oversight, balanced against the rights of individuals. If data is required to fulfil contractual obligations with the temp agency or worker: Art. 6(1)(b) Performance of a contract.

Data categories (1)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Temporary worker tracking data

Data details

Assignment detailsrequired

Supplying agencyoptional

First and last name of workerrequired

Data conservation rules

Active base:

For the duration of the assignment.

Intermediate archiving:

Up to 6 years post-assignment

to align with UK limitation periods for employment and contractual claims.

Destruction

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Temporary agency staff

Created at:07/08/2023

Updated on:07/10/2025

Nb using:8

GDPR Data processing modelManagement and Oversight of Temporary Agency Staff

Purposes (1)

Data categories (1)

Temporary worker tracking data

Data subject (1)

Access the full processing template