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GDPR Data processing modelRecruitment

By: Ludwig Karneth
PrivatePublicHuman Resources
This processing model relates to the processing of applications and management of interviews as well as the constitution of a CV-library

Purposes (3)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Application processing (CV and cover letter) and interview management
Pre-contractual measures
Constitution d'une CV-thèque
Legitimate interest
The CV is kept to remind unsuccessful candidates if a new position becomes available. The data subject has the option of objecting to the data being kept.
Recruitment litigation management
Legitimate interest

Data categories (2)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)


Data needed to manage applications

Data details

Previous jobsrequired
Professional Experiencerequired
Professional skills related to the position to be filledrequired
Communication of the outcome of the applicationrequired
Telephone numberrequired
Curiculum Vitaerequired
Candidate Evaluation Gridrequired
Name and surnamerequired
Postal Addressrequired
Email addressrequired

Data conservation rules

Active base:

Data collected during the recruitment process should in principle be deleted as soon as it becomes clear that the application will not be retained by the employer or will be withdrawn by the applicant.

CNIL recommendation

Intermediate archiving:

Data may be kept for 6 years (in intermediate archiving) in the event of litigation (e.g. discrimination).

Article 8 of the Code of Criminal Procedure


Cv théque

Data needed to manage the CV-library

Data details

Professional Experiencerequired
Curiculum Vitaerequired

Data conservation rules

Active base:

After informing the person, and unless he/she objects, application files (unsuccessful candidates) may be kept for 2 years from the last contact with the candidate with a view to a subsequent job application.

Intermediate archiving:



Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

  • Candidates

Ludwig Karneth
Ludwig Karneth

Created at:2023-08-08T12:04:27.8281852

Updated on:

License: © Creative commons :
Attribution / Pas d'utilisation commerciale
CC-BY-NC AttributionPas d'utilisation commerciale

Nb using:5

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