GDPR Data processing modelAdministration of Trade Union Members and Supporters

PrivateTrade Unions

Processing personal and special category data to administer trade union membership, manage membership fees, and maintain contact details of members and supporters for organisational purposes.

Purposes (3)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Membership administration

Legitimate interest

Art. 6(1)(f) (legitimate interests of the union) + Art. 9(2)(d) for trade union membership data.

Membership fee management

Contract

Art. 6(1)(b) (contract) + Art. 9(2)(d)

Supporter contact file management

Legitimate interest

Art. 6(1)(f)

Data categories (1)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Union members and supporters

Data details

Emailrequired

Date of birth

required

Name and surnamerequired

Trade union membership status requiredsensitive data

Data conservation rules

Active base:

Active: duration of membership or supporter relationship.

Intermediate archiving:

Intermediate: up to 3 years after last contact

Limitation Act 1980 – contract/claims

Destruction

Data subject (2)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Trade union members
Supporters

Created at:07/08/2023

Updated on:07/08/2025

Nb using:2

GDPR Data processing modelAdministration of Trade Union Members and Supporters

Purposes (3)

Data categories (1)

Union members and supporters

Data subject (2)

Access the full processing template