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GDPR Data processing modelEmployee register

By: Ludwig Karneth
PrivateHuman resourcesPublicMost common processing activities
This processing model relates to the maintenance of the single personnel register.

Purposes (1)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

1
Maintenance of a single personnel register.
Legal obligation
Articles L. 1221-13 to L. 1221-15-1 of the Labor Code (french law)

Data categories (1)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Personnel register

Data details


Start and end dates of internship, location of internrequired
Contract type

Definition

Apprenticeship or professionalization contract, work integration contract, fixed-term contract, part-time work, provision by an employers' group, provision by a temporary employment agency

required
Company entry and exit datesrequired
Qualificationrequired
Job heldrequired
First namerequired
Date of birth

Definition

person's date of birth

required
Nationalityrequired
Genderrequired
Type and serial number of work permit

Definition

For foreign workers only

required
name

Definition

Name of the person

optional

Data conservation rules

Active base:

Entries in the single personnel register are kept for five years from the date on which the employee left the establishment.

Article R. 1221-26 du code du travail

Data subject (2)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

  • Employees
  • Former employees

Author:
Ludwig Karneth
Ludwig Karneth

Created at:07/08/2023

Updated on:10/29/2023

License: © Creative commons :
Attribution / Pas d'utilisation commerciale
CC-BY-NC AttributionPas d'utilisation commerciale

Nb using:22


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