GDPR Data processing modelGeographic Information Systems (GIS) or other processes associating cadastral and urban planning data

By: Ludwig Karneth

PublicLocal Authorities

This processing model relates to geographic information systems (GIS) or other processing associating cadastral, urban planning data for local authorities

Purposes (9)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Maîtrise des risques sanitaires et traitement de la pollution

All activities requiring the collection of information on the owners of the plots concerned, the tenants, sharecroppers, farmers, occupants or neighbors of the plots concerned

Population assistance

Risk management and prevention, management of the home help and support service, school sectors, polling stations, cemetery concessions, the communal safeguard plan (PCS), management of the missions of the Departmental Fire and Rescue Service (SDIS), as well as all activities that require the collection of information on the geolocated people concerned.

Communication et tourisme

Publication on website of walking routes with their tourist facilities, remarkable sites, castles and accommodation with contact details of operators or owners.

Territorial economy and taxation

Establishment of a local tax observatory, use of the cadastral matrix by the communal or inter-communal Direct Tax Commission for the valuation of built or unbuilt properties, management of vacant housing, management of crafts and commerce.

Gestion des sites naturels

All activities that require the collection of information on the owners of the parcels concerned, the tenants, sharecroppers, farmers, occupants or neighbors of the parcels concerned.

Building management

Programmed housing improvement operation (OPAH) / fight against substandard and unfit housing / management of vacant dwellings / identification of urban sprawl and peri-urbanization phenomena / characterization of the agronomic quality of land: identification of agricultural land to be protected as a priority from urbanization, creation of an observatory of land consumption / management, control and analysis of data necessary for the taxation of local taxpayers subject to the local tax on outdoor advertising / study of building thermography.

Gestion de l'aménagement du territoire

Urban planning, development and management of networks, energy and transport; organization and management of local infrastructures, reception areas for travelers. All activities which, in addition to geographical information, use personal data relating to: the owners whose land is affected by the activity, by the installation of new equipment, by the new study or service OR the geographical location of network subscribers OR the people affected by the activity being managed.

Management of sanitation

Management of sanitation facilities on the territory of the local authority or group of local authorities

Gestion de l'urbanisme

Establishment of an inventory of the local authority's or State's land holdings and management of land acquisition or sale files for the local authority or group of local authorities, the State or its decentralized departments / processing of applications for building permits and other formalities relating to land rights / carrying out of studies relating to town planning, and land-use planning, in particular the PLU / preparation or consultation of documents, plans and programs defining public policies in urban planning and the environment / monitoring of urban planning infringements / information for those affected by roadworks, management of the public domain and land, town-planning or environment-related operations / delivery, by local authorities, of information to persons who have submitted a duly substantiated request for information concerning a specific property, whether built or unbuilt / delivery, by local authorities, to landowners of a survey of their property(ies) / consultation of information on roads and networks, excluding personal data relating to the management of subscriptions.

Data categories (10)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Planning offence file

Data details

Date de procédureoptionalsensitive data

Nature and amount of measures orderedrequiredsensitive data

object of the infraction notedrequiredsensitive data

Nature of workrequired

Land identificationrequired

Last name, first name and address of offenderrequiredsensitive data

Last name, first name and address of complainantrequiredsensitive data

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

Declaration of intent to sell file

Data details

Domain Noticesrequired

selling pricerequired

Existence of real and personal rightsrequired

Property use and occupancyrequired

property designationrequired

arearequired

Land addressrequired

Last name, first name and address of requesterrequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

Management of individual wastewater systems

Data details

plot illustrationoptional

Cadastral referencesrequired

Surfacerequired

Use and occupation of the propertyrequired

Housing assignmentrequired

building categoryrequired

Year of constructionrequired

Occupant's first and last namerequired

Last name, first name and address of building ownerrequired

Building addressrequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

incentive household waste collection charges

Data details

Collection bin volume and liftrequired

Number and ages of occupants per dwellingrequired

Name and surname of occupantsrequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

Road permits

Data details

First and last name of beneficiaryrequired

Objetrequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

planning file

Data details

Administrative or criminal litigation fileoptional

Notary's opinionrequired

Planning tax amountrequired

surface detailrequired

change of destinationoptional

Nature of workrequired

Servitudes administrativesoptional

PLU zonerequired

Coefficient of land userequired

arearequired

Land addressrequired

cadastral locationrequired

Last name, first name and address of notaryrequired

Last name, first name and address of the architectrequired

Last name, first name and address of requesterrequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

Non-built properties

Data details

plot historyrequired

taxed incomeoptional

Year of return to taxationoptional

Fraction of exempt incomeoptional

Percentage appliedoptional

Nature of exemptionoptional

cadastral incomerequired

Surfacerequired

Nature and sub-nature of culturerequired

Lotsrequired

Land book referencerequired

Cadastral referencesrequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS

Information for alerting the population

Data details

Name and capacity of the third party who made the entry in the registerrequired

Emergency contact detailsrequired

Means of evacuation and transportrequired

Mobility and personal skillsrequiredsensitive data

Petrequired

Housing featurerequired

Person Qualityrequired

Emailrequired

Telephone numberrequired

Children's birth datesrequired

Number of childrenrequired

Names, first names and dates of birth of occupantsrequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS

Owners and operators

Data details

Name or company nameoptional

Droit de propriété et démembrementsrequired

Personal physical addressrequired

Qualityrequired

Date and place of birthrequired

Name and surnamerequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

built properties

Data details

Tax or fee on the removal of household wasterequired

tax baserequired

Description of temporary exemptionsrequired

Coefficient of maintenance, location and elevatorrequired

Housing characteristics (living area, number of habitable rooms and number of occupants)required

Nature of permanent exemptionsoptional

cadastral incomerequired

Nature of localrequired

housing categoryrequired

Housing assignmentrequired

construction yearrequired

cadastral referencerequired

Data conservation rules

Active base:

The geographic database is updated regularly, and at least every year. The retention period for personal data is defined for each business process interconnected to the GIS.

Data subject (2)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Citizens
Usagers du service public

Author:

Ludwig Karneth

Created at:07/08/2023

Updated on:00/01/1970

Nb using:3

GDPR Data processing modelGeographic Information Systems (GIS) or other processes associating cadastral and urban planning data

Purposes (9)

Data categories (10)

Planning offence file

Declaration of intent to sell file

Management of individual wastewater systems

incentive household waste collection charges

Road permits

planning file

Non-built properties

Information for alerting the population

Owners and operators

built properties

Data subject (2)

Access the full processing template