GDPR Data processing modelJobseeker Records Management (Local Authorities)

PublicLocal Authorities

Processing of jobseeker data by local authorities for the purpose of placement services, determining eligibility for employment-related benefits, and supporting professional reintegration.

Purposes (2)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

Placement or determination of employee benefits

Processing carried out for the exercise of official authority and for compliance with legal obligations under the Employment and Training Act 1973, Welfare Reform Act 2012, and relevant local authority duties under the Local Government Act 1972. Legal basis: Article 6(1)(e) UK GDPR (public task/official authority) and, where applicable, Article 6(1)(c) (legal obligation).

Public interest

Article 6(1)(e) (exercise of official authority) and 6(1)(c) (legal obligation) under welfare and employment legislation.

Professional reintegration support

Public interest

Article 6(1)(e) (public task) for economic development and employment assistance purposes under statutory competence.

Data categories (1)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Jobseeker list and associated records

Data details

Indication of the payment of a replacement incomerequired

Professional Qualificationrequired

First namerequired

name

optional

Financial/employment history datarequiredsensitive data

Data conservation rules

Active base:

up to 1 year after last contact, unless required longer for statutory purposes.

Intermediate archiving:

may be retained for up to 6 years where needed to handle claims, appeals, or audits (Limitation Act 1980).

Destruction

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Jobseekers

Created at:07/08/2023

Updated on:07/15/2025

Nb using:3

GDPR Data processing modelJobseeker Records Management (Local Authorities)

Purposes (2)

Data categories (1)

Jobseeker list and associated records

Data subject (1)

Access the full processing template