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GDPR Data processing modelFleet Management

By: Ludwig Karneth
PrivatePublicGeneral options
This processing model relates to the management of fleet vehicle allocations and the monitoring of fleet maintenance and replacement as well as ensuring the availability of vehicles to meet organizational requirements and finally to the management of working time by monitoring vehicle usage

Purposes (4)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

1
Manage fleet vehicle allocations
Legitimate interest
2
Fleet maintenance and replacement monitoring
Legitimate interest
3
Ensure vehicle availability to meet organizational requirements
Deliveries, travel, after-sales service...
Legitimate interest
4
Gestion du temps de travail
Vehicle usage monitoring
Contract

Data categories (2)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Use of a company car

Data details


Name and surnamerequired
Function optional
Vehicle registration numberrequired
Relevé kilométrique mensuelrequired

Data conservation rules

Active base:

Duration of vehicle allocation

Intermediate archiving:

5 years after end of contract

Occasional use of a service vehicle

Data details


Vehicle registration numberrequired
Date and time of vehicle userequired
Relevé kilométriquerequired
Move Destinationrequired
Name and surnamerequired
Function required

Data conservation rules

Active base:

Duration of vehicle allocation

Data subject (1)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

  • Employees

Author:
Ludwig Karneth
Ludwig Karneth

Created at:2023-08-08T12:03:58.645477

Updated on:

License: © Creative commons :
Attribution / Pas d'utilisation commerciale
CC-BY-NC AttributionPas d'utilisation commerciale

Nb using:5


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