GDPR Data processing modelValidation of hosting certificates

PublicLocal Authorities

This processing activity relates to the assessment and administrative validation of accommodation undertakings (also known as hosting certificates or attestation of accommodation), submitted by individuals who intend to host a foreign national at their residence within the United Kingdom. It supports local authorities in verifying the suitability of accommodation, the identity of the host, and the legitimacy of the hosting arrangement, in cases where such documentation is required to support immigration, visa, or residence-related procedures. The competent authority for validation is the mayor or appointed officer of the local council in the area where the accommodation is located. In metropolitan areas with internal borough structures (e.g. London), the task may be delegated to the borough mayor or other delegated executive authority.

Purposes (1)

A purpose is the objective pursued by the setting up of your file. It indicates what the processing of personal data will be used for, its purpose. This purpose must be clear and understandable

To assess and validate accommodation declarations in support of immigration or residence formalities

To assess and validate accommodation declarations in support of immigration or residence formalities, in order to protect public order, ensure accommodation conditions meet legal requirements, and support lawful immigration processes.

Public interest

Supported by relevant national immigration laws and local authority regulatory functions under: - The Immigration Act 1971 - The UK Borders Act 2007 - Local authority statutory duties for housing assessment and public record verification If any special category data (e.g. health or vulnerability of the hosted person) is processed: - UK GDPR Article 9(2)(g) – Substantial public interest - Supported by Schedule 1, Part 2 of the Data Protection Act 2018

Data categories (3)

Personal data is any information relating to an identified or identifiable natural person. A natural person can be identified either directly (eg surname and first name) or indirectly (eg phone number, social security number, email or postal address, but also voice or image)

Data relating to the hosted person

Data details

Action taken by the consular authority on the visa application formulated on the basis of the validated accommodation certificaterequired

Opinion of the National Agency for the Reception of Foreigners and Migrations or the services of the municipality in charge of social affairsrequired

Possible relationship to applicantrequired

Stay data (duration as well as arrival and departure dates)required

Identity and date of birth of minor childrenrequired

Spouse's identity and date of birthrequired

Passport numberrequired

Nationalityrequired

Date and place of birthrequired

Identity (surname, first names and gender) and, if acting as representative of a legal entity, its capacityrequired

Data conservation rules

Active base:

For operational processing and communication with Home Office/local authority

Intermediate archiving:

Limitation period under Limitation Act 1980 for potential administrative appeals or fraud investigations

Destruction

Hosting data

Data details

Data relating to reception certificates previously signed by the hostrequired

Financial datarequired

Type and number of residence permitrequired

Identity document type and numberrequired

Nationalityrequired

Date and place of birthrequired

Identity (surname, first names and gender) and, if acting as representative of a legal entity, its capacityrequired

Data conservation rules

Active base:

Five years from the date of validation or refusal of validation by the mayor of the accommodation certificate

Housing data

Data details

Rights of the host on the accommodation (owner, tenant or occupier)required

Housing characteristics (living area, number of habitable rooms and number of occupants)required

Data conservation rules

Active base:

Five years from the date of validation or refusal of validation by the mayor of the accommodation certificate.

Data subject (3)

A data subject is any person whose data is collected, retained or processed by the data processing. e.g. In a recruitement process, any candidate for a position proposed in recruitement management process

Hosts
Local authority officials
Prospective guest

Created at:07/08/2023

Updated on:06/14/2025

Nb using:4

GDPR Data processing modelValidation of hosting certificates

Purposes (1)

Data categories (3)

Data relating to the hosted person

Hosting data

Housing data

Data subject (3)

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