Modelo de tratamiento de datos RGPDCurrent human resources management

Por: Ludwig Karneth

PrivateHuman resourcesCurrent

This processing model relates to the organization of work and administrative management of personnel, career management and training as well as the provision of personnel with the necessary IT tools.

Finalidades (4)

La finalidad de un tratamiento es el objetivo principal del uso de los datos personales. Estos datos deben ser recopilados para un propósito bien determinado y legítimo y no deben ser tratados posteriormente de manera incompatible con este objetivo inicial.

Organize work

Diary management and professional projects

Intereses legítimos del responsable o de un tercero - art.6.1 f)

Manage careers and training

Professional assessment of personnel / Management of internal professional skills / Forward-looking management of employment and skills (GPEC) / Management of professional mobility / Management of training requests and training periods completed / Organization of training sessions and evaluation of knowledge and training.

Intereses legítimos del responsable o de un tercero - art.6.1 f)

OR contractual performance

Provide staff with the necessary IT tools

Management of IT directories to define authorizations for access to applications and networks / Implementation of systems to ensure the security and smooth operation of IT applications and networks / Management of professional e-mail / Internal virtual private networks for the distribution or collection of personnel administration data (intranet)

Intereses legítimos del responsable o de un tercero - art.6.1 f)

Organize personnel administration

Managing employees' professional files / Producing statistical reports or lists of employees to meet administrative management needs / Managing internal directories and organization charts / Managing individual allocations of supplies, equipment, vehicles and payment cards / Managing professional elections / Organizing meetings of staff representative bodies.

Intereses legítimos del responsable o de un tercero - art.6.1 f)

Or legal obligation

Datos (13)

El artículo 30 del RGPD exige el registro de las categorías de datos tratados. Se trata aquí de definir las categorías de datos tratados. Estas pueden ser consideradas comunes o sensibles.

Administrative follow-up of employee medical visits

Detalles de los datos

Reglas de conservación

Archivado intermedio:

5 years from the employee's departure from the organization.

Training (HR framework)

Modèle issu du référentiel RH de la CNIL (délibération n° 2019-160 du 21 novembre 2019 portant adoption d'un référentiel relatif aux traitements de données à caractère personnel mis en œuvre aux fins de gestion du personnel)

Detalles de los datos

Diplomasopcional

Certificates and attestationsopcional

foreign languages practiced

opcional

Follow-up of vocational training requests and training periods completedopcional

organization of training sessionsopcional

knowledge and training assessmentopcional

Reglas de conservación

Base activa:

Duration required to fulfill the purpose

Archivado intermedio:

5 years from the employee's departure from the organization

employee identification data

Detalles de los datos

driver's license type

requerido

dependent children

requerido

Marital status

requerido

Family situation

requerido

Passport numberopcional

Personal contact information

opcional

Professional contact detailsrequerido

Nationalityrequerido

Date and place of birthrequerido

Sexerequerido

Photography

opcional

Employee's first and last namerequerido

Reglas de conservación

Base activa:

duration of employment relationship

Archivado intermedio:

5 years after the employee's departure

Tools and equipment made available to the employee for professional assignments

Detalles de los datos

Organigramsrequerido

Intranet internal administrative formrequerido

Individual email accountrequerido

Address Bookrequerido

Connection datarequerido

computer directoryrequerido

budget allocationrequerido

Date of maintenance and removalrequerido

Date de la dotationrequerido

Nature of endowmentrequerido

Equipment request managementrequerido

Task distributionrequerido

Object and people present at appointmentsrequerido

Dates, places and times of business meetingsrequerido

Formationrequerido

Professional contact detailsrequerido

Functionsrequerido

Photography

opcional

Employee's first and last namerequerido

Reglas de conservación

Base activa:

Duration necessary to accomplish the purpose

Validation des acquis de l'expérience professionnelle

Detalles de los datos

Date of decisionrequerido

Validation (yes/no)requerido

Professional experience subject to validationrequerido

Title or certificate of qualification concernedrequerido

Diplômerequerido

Date of validation requestrequerido

Reglas de conservación

Base activa:

Duration required to achieve the purpose

Archivado intermedio:

5 years from employee's departure

Relations with employee representative bodies

Detalles de los datos

Minutesrequerido

Reportsrequerido

Preparatory documentsrequerido

Convocationsrequerido

Reglas de conservación

Base activa:

Duration necessary to accomplish the purpose

Professional employee evaluation

Model taken from the CNIL's HR reference framework (deliberation no. 2019-160 of November 21, 2019 adopting a reference framework relating to the processing of personal data implemented for personnel management purposes)

Detalles de los datos

Career development forecastsrequerido

Comments and wishes expressed by the employeerequerido

Assessment of professional skills on the basis of objective criteria with a direct and necessary link to the job heldrequerido

Results obtainedrequerido

Objectives assignedrequerido

Employee's professional skillsrequerido

Evaluator Identity

requerido

Dates of appraisal interviewsrequerido

Reglas de conservación

Base activa:

Duration required to achieve the purpose

Archivado intermedio:

5 years from the employee's departure from the organization

Employee employment status data

Detalles de los datos

Reconnaissance de la qualité de travailleur handicapé (RQTH)

requerido

Disability rate

requerido

Nature of employment contract

requerido

Accounting Sectionrequerido

Hierarchical coefficientrequerido

Job heldrequerido

Seniorityrequerido

Company entry date

requerido

Internal identification numberrequerido

Workplacerequerido

Reglas de conservación

Base activa:

duration of employment relationship

Archivado intermedio:

5 years after the end of the employment contract

Management of work-related accident and illness declarations, other absences

Detalles de los datos

travail non repris à ce jour

requerido

motif de l'arrêt (accident du travail ou maladie professionnelle)

requerido

date de reprise

requerido

date of last day worked

requerido

date of accident or first medical determination of illness

requeridodatos sensibles

Occupational physician contact details

requerido

Reglas de conservación

Base activa:

Duration required to achieve the purpose

Social activities set up by the employer

Detalles de los datos

Benefits and services requested and providedrequerido

Revenusrequerido

Identity of the employee and his/her assigns or beneficiariesrequerido

Reglas de conservación

Base activa:

Duration necessary to accomplish the purpose

Employee career management

Detalles de los datos

Disciplinary sanctions excluding those resulting from amnestied actsrequerido

Employee's employment desiresrequerido

Career simulationrequerido

Purpose and reason for changes in the employee's employment statusrequerido

Daterequerido

Date and terms of recruitmentrequerido

Reglas de conservación

Base activa:

The data necessary for personnel management are kept, in principle, for the duration of the employment relationship, unless otherwise provided by law or regulation.

Archivado intermedio:

5 years after the employee leaves the organization

Special hardship entitling employees to special leave / delegation time credit

Detalles de los datos

Participation in the operational reserve or in volunteer firefighter missionsopcional

Data relating to the exercise of an elective or representative trade union mandateopcionaldatos sensibles

Reglas de conservación

Base activa:

The time of the period of subjection of the employee concerned

Archivado intermedio:

6 ans (prescription pénale pour délit)

L. 2142-1-3 du code du travail

Drawing up pay slips

Detalles de los datos

Données transmises via la déclaration sociale nominativerequerido

Taux de prélèvement à la sourcerequerido

Frais professionnelsrequerido

Leave and absences giving rise to deductible or compensable deductions, as well as any deductions legally made by the employerrequerido

Eléments déterminant l'attribution d'un complément de rémunération

requerido

Plan and basis for calculating remuneration

requerido

dependent children

requerido

Marital status

requerido

Family status

requerido

Number assigned by social organizationsrequerido

Social Security Numberrequeridodatos sensibles

Reglas de conservación

Base activa:

Payslip 1 monthElements required to calculate the base 1 monthS entry of calculated data (DSN): the time required to complete the declarationTransfer order for payment The time required to issue the payslip

Archivado intermedio:

Bulletin de salaire 5 ans / 50 ans en version dématérialiséeElements necessary for calculating the base 6 ansS saisie des données calculées (DSN) 6 ansOrdre de virement pour paiement 10 ans à compter de la clôture de l'exercice comptable

Personas afectadas (1)

Una persona interesada es toda persona cuyos datos son recopilados, retenidos o tratados por el tratamiento de datos en cuestión. Ej: En el marco de un tratamiento de gestión de reclutamiento, cualquier candidato para el puesto en cuestión constituye una persona interesada.

Employees

Autor:

Ludwig Karneth

Creado el:07/08/2023

Actualizado el:11/20/2023

Número de usos:9

Modelo de tratamiento de datos RGPDCurrent human resources management

Finalidades (4)

Datos (13)

Administrative follow-up of employee medical visits

Training (HR framework)

employee identification data

Tools and equipment made available to the employee for professional assignments

Validation des acquis de l'expérience professionnelle

Relations with employee representative bodies

Professional employee evaluation

Employee employment status data

Management of work-related accident and illness declarations, other absences

Social activities set up by the employer

Employee career management

Special hardship entitling employees to special leave / delegation time credit

Drawing up pay slips

Personas afectadas (1)

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